The Challenge: Capturing Processes Quickly, Even in Real Time
The Scene: The meeting room is filled with the low hum of conversation as a group of six employees settle into their seats around a large conference table. A projector at the front of the room displays a slide titled “Quarterly Sales Discussion.” As the discussion gets underway, you realize that every attendee at the meeting has their own concept of the process, and there’s no documentation for it, or at least none that anyone’s familiar with. This is leading to confusion and disagreements on who should have done what, and what kind of information is needed.
You’re a believer in ‘A picture is worth a thousand words,’ and you would really like to capture a process map to help get everyone on the same page. However, you’re not a process expert that’s trained in creating these maps. The good news is that you were recently made aware of iGrafx Process360 Live’s ability to use something called QuickMap to draw the map for you, from simple information you provide.
What is QuickMap?
So, what is QuickMap, exactly? A colleague you ask after the meeting has the details for you: A simple solution to create process maps without the need for complex tools or knowledge. There’s a table where you can simply indicate who does what, even including decision-making following different possible paths, and QuickMap will draw the map for you! The great thing is that everyone that has access to the Process360 Live platform has the ability to use QuickMap! It is democratized diagramming, so anyone can contribute process knowledge to the organization. What’s particularly cool is that it even creates the diagram using this BPMN graphical language you’ve seen used in maps, picking the correct shapes and lines so you don’t have to be a process expert to contribute!
How Does QuickMap Work?
Your colleague shows you a quick example of the table, and how simple it is. You type what is done, and who does it, in a table. This lets you create Lanes in the Pool, and Activities, quickly and easily.
So, after a few quick clicks and typing, simply hitting the Enter key to get a new row, the live Preview window shows you a process map.
You can even easily add Decisions (BPMN ‘Exclusive’ Gateways) to the flow, for more complex flows.
So, it’s that simple to quickly capture process knowledge in QuickMap!
Benefits of QuickMap
QuickMap allows you a simple way to capture process knowledge, without being a process expert. It saves time and effort in quickly capturing who does what, all without having to learn the ins-and-outs of a drawing tool.
In addition to the simple and straightforward functionality we’ve talked about so far, there’s additional power to help process experts take your map and add powerful process modeling context. You can even provide guidance to them directly by suggesting more information with optional columns and even add ‘Notes’ for additional process knowledge or guidance! Your process expert ‘Designers’ and ‘Process Architects’ have a jump-start on working their magic to make this part of the ‘digital twin’ of your organization, and adding even more to your process knowledge and excellence efforts.
Get Started with iGrafx QuickMap
QuickMap is the simple, efficient way to capture process knowledge and turn confusion into clarity, whether you’re a seasoned expert or new to process mapping. And if QuickMap takes your interest, why not checkout Pia, our generative AI agent that helps create process diagrams automatically from SOPs. Ready to see how it can transform the way your organization works? Book a personalized demo today and experience the power of iGrafx QuickMap in action.